The Facility Service Coordinator plays a vital role in supporting the administrative and operational functions of ACOG’s facilities team. This position is responsible for managing vendor relationships, overseeing contract compliance, and maintaining accurate documentation in alignment with ACOG policies. The coordinator will handle invoice processing, ensure smooth execution of facility-related services, and assist with onboarding new employees. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills, thriving in a dynamic, service-driven environment.

Cover Letter Required

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Vendor & Contract Administration
• Coordinate the full lifecycle of service contracts, from initiation through renewal or termination.
• Work in collaboration with the facilities and office services team to initiate new contract review and develop an efficient process to reduce delays.
• Track and manage pending contracts, invoices, proposals, statement of work agreements.
• Serve as the primary liaison between the legal and facilities team to ensure contractual obligations are met.
• Communicate, provide necessary updates on contract status.

Administrative Support & Recordkeeping
• Maintain accurate records of all vendor contracts, service agreements, insurance certificates, and related compliance documents.
• Manage digital and physical filing systems for facilities-related records.
• Prepare reports on contract status, service performance, and budget tracking as requested.
• Process invoices and coordinate with accounting to ensure timely vendor payments.
• Assist with onboarding new employees by preparing new badges
• Fulfill requests for lost or replacement badges.

Compliance & Policy Support
• Monitor adherence to internal policies and regulatory standards related to facility services.
• Coordinate routine reviews of compliance documentation (insurance certificates, licenses, inspection reports).
• Assist with updating facility-related policies and procedures as needed.

Required Skills/Abilities:
• Proven experience in contract administration, office administration, or related roles.
• Familiarity with vendor management and procurement processes.
• Strong organizational, recordkeeping, and project coordination skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and/or contract management tools.

Education and Experience:
• High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field preferred.
• 2–4 years of relevant administrative, contract management, or vendor coordination experience preferred.
• Experience in a nonprofit or mission-driven organization is a plus.

Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities. 

Compensation

The base salary for this position is $46,000 - $52,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below. 

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace –  Flexible work schedule –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.