The Senior Director, Meetings drives the development and execution of meetings and events across the organization. Responsible for strategically positioning meetings development and logistics to meet the financial and operational goals of each event. The Senior Director will be a strategic thinker leading competitive analysis of ACOG event performance from year to year and compared to similar external events. The Senior Director will have a keen understanding of target audiences and the value proposition driving attendance. The successful candidate will have a track record for increasing operational efficiency, developing event experiences that can increase attendance and satisfaction and strong communication skills. The successful candidate will have demonstrated success in presenting to and facilitating discussions among senior executives and leaders.

The Senior Director reports to the Chief Financial Officer and leads the team responsible for all meeting planning and execution. The Senior Director also manages and develops the teams that work on planning, budgeting, registration, logistics, and vendor contracts and is a resource for any staff needing guidance about meeting strategies or best practices. Defines the goals, success metrics, and messaging for events. Drives innovation and integrates changes to meeting processes.

Cover Letter Required

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Supervisory Responsibilities:
• This position does have direct supervisory responsibilities, which may include serving as a coach and mentor for those they supervise.

Duties/Responsibilities:
• Partner with the Chief Financial Officer and HQ Executive Leadership Team to develop a vision and strategic plan to sustainably position ACOG conferences to be successful, competitive and innovative.
• Develop an annual plan for conference and program planning execution, setting logistical and operational metrics and goals. Create detailed timelines for all aspects
• Manage and support team members in developing and monitoring meetings and event budgets, logistical and operatorial policies and plan, including the annual clinical and scientific meeting, ACOG district meetings and events, post-graduate courses, educational events, workshops, committee meetings and other ACOG meetings.
• Lead the ACOG Meetings Team and develop strong relationships with the Chiefs, Directors and staff on other teams that are critical for meetings success. (i.e. Communications, Districts and Section Activities, Education, Legal, Marketing, etc.)
• Prepare and maintain a comprehensive competitive assessment of other industry conferences and develop strategies to differentiate the value proposition for ACOG meetings and events. Stay current on meetings industry trends, technologies, vendors and innovative ideas to improve event quality and relevance.
• Manage logistical support for ACOG meetings to include site selection and booking future years meetings in a timely matter to assure adequate meeting facilities, hotels and ancillary venues.
• Lead staff in procedure development to manage requests for funding proposals for vendors and consultants required for meeting execution, including audio-visual service, food and beverage, exhibitors, travel services, security, transportation and all other required services.
• Identify and arrange sites, manage budget, and execute ancillary social programs and guest events.
• Manage execution of events with onsite management of registration, A/V, food and beverage, travel, and other related operations.
• Support the Products and Marketing Team in efforts that increase exhibitor recruitment, retention and satisfaction.
• Develop and execute marketing program and plan.
• Coordinate meeting content with facility and operational availability with meeting content for all ACOG meetings requesting continuing medical education credits and ACOG cognates.
• Maintain contracts, agreements and records for services rendered.
• Negotiate prices with vendors, hotels, consultants, venues, and hotels to maintain high quality service at lowest prices.
• Develop and maintain a policy and procedures manual for the department.
• Provide leadership, direction, and management of staff, including fostering a welcoming and inclusive environment through supervising staff, providing feedback, coaching, support, mentoring, performance management, and training and development opportunities as appropriate.
• Assure compliance with all ACCME regulations and best practices.
• Identify, foster, and maintain new and existing collaborative relationships with internal and external partners and vendors.
• Perform other duties as assigned.

Required Skills/Abilities:
• Must have budget management experience
• Experience in complex project management.
• Comfort in meeting deadlines under pressure.
• Advanced computer skills with Microsoft Office Suite, project management and finance software.
• Advanced negotiating skills.
• Experience in preparing RFPs, spec sheets, and contracts.
• Excellent verbal and written communication skills with all audiences at all levels.
• Ability to travel.

Education and Experience:
• Bachelor’s degree in a field related to hotel and convention management required.
• Minimum of 12 years of experience working in the hotel, meeting, and/or convention industry is required, including management of meetings with: > 2,000 registrants, gross exhibit space requirement of >150,000 square feet and multiple educational events.
• Minimum of five years of supervisory experience.

When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities. 

Compensation

The base salary for this position is $145,000 - $156,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below. 

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace –  Flexible work schedule –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.