The Grant Compliance Specialist serves as an in-house point of contact for compliance and financial monitoring, with a special focus on record retention and interdepartmental system building. The Compliance Specialist is responsible for ensuring programs adhere to both external and internal compliance requirements, provides on-demand assistance with grant administration issues, and works closely with legal and financial teams to monitor the organization’s reporting and registration requirements.

Cover Letter Required

• Monitor and maintain a centralized grant and budget management system to ensure compliance with all applicable organizational policies and procedures, laws and regulations, and donor rules and regulations, including for sub-awardees.
• Monitor and maintain grant proposal and reporting calendars and liaise with relevant staff to develop, review, and submit high-quality grant submissions, on time and in line with grantor requirements.
• Assist with the coordination of responses for federal and state registrations and reports, including but not limited to charitable registrations and lobbying reports in partnership with the Legal Department and external contractors.
• Assist in developing and monitoring program administrative procedures to align with funding agency requirements, including reporting violations to team leads, implementing corrective action plans, and providing ongoing compliance training to staff.
• Complete grants compliance checklists and launch materials for awarded grants as needed to ensure that grant staff have the necessary resources to comply with the grantor terms applicable to their grant-related activities.
• Assist with sub-recipient reviews, including performing due diligence on potential sub-recipients, tracking sub-award agreements, and monitoring sub-recipient performance for compliance in coordination with program staff and legal teams.
• Provide project support for the negotiation of public sector contracts awards to complete agreements and sub-awards in coordination with program leadership and ACOG’s Legal Department.

• Monitor grantor requirements to confirm and build program familiarity and adherence to key policies and procedures.
• Assist with the development of corrective action plans and staff trainings, as needed.
• Respond to grantor pre-award compliance inquiries and ensure that compliance-related costs are included in proposal budgets in coordination with program staff.
• Maintain guidelines, procedures, standards, work processes, metrics, and other methodologies to support compliance and grants management, ACOG leaders, and the organization.
• Perform other duties as assigned.

• High School Diploma required; Bachelor’s degree is preferred.
• 2-4 years of relevant work experience, including experience in administrative or program management of grants and government contracts. US government—federal, state, local-grant and contract experience preferred.
• Experience with research and monitoring of regulations specific to multiple types of charitable structures, including 501(c)(6) and 501(c)(3).
• Understanding of indirect rate structures and financial best practices related to grant budgeting.
• Excellent analytical, organizational, and problem-solving abilities.
• Meticulous and driven by process improvement and delivery of a quality work product.
• Ability to work independently and effectively.
• Strong diplomatic and interpersonal skills and ability to build strong professional
relationships with diverse stakeholders.
• Sound judgment and ability to handle confidential information with discretion and professionalism.
• Ability to manage multiple activities in a deadline-oriented environment. Highly organized, flexible and possess a strong attention to detail.
• Strong verbal and written communication skills.
• Perform other duties as assigned.

Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities. 

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace –  Flexible work schedule –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.