ACOG National Office

  • Program Assistant (Houston, TX)

    Job Locations US-TX-Houston
    Job ID
    2018-1266
    Category
    Administrative/Clerical
    Type
    Regular Part-Time
    Grant Funded
    No
  • Overview

    Looking to join a dynamic, collaborative team where you can help drive the organization's strategic plan? Excited about a role where you'll have real impact each day? American College of Obstetricians and Gynecologists (ACOG) is seeking  Program Assistant to support ACOG’s Texas Levels of Maternal Care Verification Program. The Program Assistant will work under the general direction of the Houston-based Program Director. This is a part-time position (17.5 hours per week) requiring in-office work. Full time employee benefits are provided.

     

    The American College of Obstetricians and Gynecologists (ACOG) launched a new program in Texas to provide survey services for Levels II, III, and IV hospitals that provide maternity care and require state designation, per Texas statute. ACOG opened a Texas-based office and recruited and trained over 100 obstetrician-gynecologists, maternal nurses, and maternal-fetal medicine specialists to serve as surveyors and conduct site visits at hospitals to verify compliance or non-compliance with the Texas rules and serve as a resource for best practices. 

    Responsibilities

    • Support the site survey process:
    • Assist in scheduling site visits, based on surveyor requirements and hospital staff availability.
    • Prepare paperwork for hospitals and track incoming forms and payment from hospitals.
    • Conduct recordkeeping of all information related to each survey: date and agenda; hospitals’ contracts, forms, and payment; and surveyors’ assignment, expenses, and logistics.
    • Schedule pre-survey calls with surveyors and hospitals.
    • Identify hotel for the survey teams.
    • Ensure all survey teams have the information and forms they need for the hospital survey.
    • Review and submit the paperwork for surveyors’ honoraria and expense forms.
    • Maintain supplies inventory, including marketing materials and survey forms.
    • Assist with coordination of marketing presentations.
    • Provide administrative support for surveyor recruitment and trainings, including meeting planning and logistics.

    Qualifications

    • Minimum of two years of administrative experience required.
    • Bachelor’s degree required.
    • Demonstrated computer literacy, proficient in MS Word for Windows, Excel, PowerPoint, and Outlook; Strong, working knowledge of Adobe and Survey Monkey. Additional technical experience preferred.
    • Demonstrated ability to prioritize and adapt to changing needs and manage time effectively, including managing multiple tasks simultaneously.
    • Effective in communicating to individuals at all levels (written, verbal).
    • Must be organized, manage priorities, and detail and deadline oriented.

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