ACOG National Office

  • Administrative Coordinator

    Job Locations US-DC
    Job ID
    2018-1224
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
    Grant Funded
    No
  • Overview

    Looking to join a dynamic, collaborative team where you can help drive the organization's strategic plan? Excited about a role where you'll have real impact each day? American College of Obstetricians and Gynecologists (ACOG) is seeking an Administrative Coorinator to provide administrative support to the Chief Marketing & Communications Officer and Chief Information Officer, and overall staff of the Marketing & Communications and Information Technology departments to coordinate resources, meetings, and information.

    Responsibilities

    • Maintains daily administrative operations of the Chief Information Officer (CIO) and Chief Marketing & Communications Officer (CMO), including scheduling appointments, travel arrangements, drafting correspondence and meeting notices, developing presentations and reports, and preparing expense reports.
    • Manages activities of the CIO and CMO and other assigned staff with outside contractors.
    • Organizes and schedules stakeholder and vendor meetings for strategic projects under IT and Marketing & Communications.
    • Supports contract negotiation and process with external vendors, including research on products and licensing, preparing documents for internal review, coordinating with vendors, and aiding in contract execution and follow up steps.
    • Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures on projects under CIO and CMO.
    • Processes vendor invoices for approval, including budget coding, reviewing invoices against contracts and budget, and coordinating with vendor on clarification or revision as needed.
    • Supports administrative responsibilities of the CIO and CMO, including preparing and coordinating budgets, managing staff functions, and ensuring organizational deadlines are met for the departments.
    • Provides administrative support to IT and Marketing teams related to hiring and onboarding new team members (resume and interview coordination, resource and logistics support).
    • Supports scheduling and activities related to the Annual Meeting.

    Qualifications

    • High school diplona required; Bachelors degree preferred.
    • Minimum of two years of office experience required; previous experience supporting senior leaders preferred.
    • Demonstrated computer literacy, proficient in MS Word for Windows, Excel, PowerPoint, and Outlook; additional technical experience preferred.
    • General understanding of IT and Marketing functions within an organization.
    • Demonstrated ability to prioritize and adapt to changing needs and manage time effectively, including working under pressure and managing multiple tasks simultaneously.
    • Effective in communicating to individuals at all levels (written, verbal).
    • Must be organized, manage priorities, and detail and deadline oriented.
    • Must be highly motivated, take initiative, and maintain professionalism.
    • Capable of using sound judgment in problem solving skills and resolving problems. Ability to investigate issues, ask appropriate questions and recommend alternative solutions, as appropriate.
    • Must be comfortable working in a collaborative environment.

     

    About ACOG

    American College of Obstetricians and Gynecologists (ACOG) is a membership organization dedicated to the advancement of women’s health care through continuing medical education, practice, and research. When you join ACOG, you’re joining an organization that promotes growth, development, and flexibility. People who work at ACOG are driven to reduce barriers to contraception for all women, regardless of income, employment, or state of residence.

     

    Why ACOG?

    • Our passionate team! Our team is led by experts in reproductive and maternal-fetal medicine, patient safety, and health care policy. We strongly believe in equal access for all women to high quality, safe health care. Our obsession with reducing maternal mortality, protecting access to contraception coverage, and addressing health disparities, has led to great strides in federal and state legislation. Join our team and help us advance the ob-gyn profession and women’s health care.
    • We love to learn! As an educational organization, ACOG provides learning opportunities to members and employees alike. Our learning opportunity benefits include tuition reimbursement, onsite instructor-led trainings, leadership development programs, and participation in professional organizations.

    Our Perks:

    100% Paid Parental Leave – Breastfeeding Friendly Workplace – Work/Life Design (i.e. flexible work schedule) –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Health Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings

     

     

    ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.

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