ACOG National Office

  • Education Manager

    Job Locations US-DC
    Job ID
    2018-1216
    Category
    Other
    Type
    Regular Full-Time
    Grant Funded
    No
  • Overview

    American College of Obstetricians and Gynecologists (ACOG), a membership organization dedicated to the advancement of women’s health care in Washington, DC, is currently seeking Education Manager to coordinate, correspond with, and confirm the participation of invited speakers on the scientific program for the Annual Meeting.

    Responsibilities

    • Serve as a staff liaison to the Committee on Scientific Program.
      • Provide logistical support for the June and January committee meetings by coordinating hotel reservations and travel for the meeting attendees.
      • Assist with the meeting materials and meeting room set-up.
      • Write the Executive Board Reports and the CCME Report from the Committee Chair and receive approval from the Sr. Director, Educational Development & Testing
      • Send electronically the current meeting evaluations from the Annual Meeting to course/session participants
      • Order new member committee blazers
      • Maintain a record of the committee members’ expenses and honorarium for the Green Choice Fund.
      • Prepare and order speaker/committee award certificates and plaques.
      • Maintain the committee office in the Convention Center.
      • Respond to committee members’ questions regarding the scientific program.
    • Maintain speaker records
      • Data enter, track, and maintain speakers in Cadmium for all courses/sessions of the scientific program for the Annual Meeting.
      • Prepare and send email confirmation/registrations to all program participants.
      • Track tasks to be completed and send reminders.
      • Collaborate emails to speakers with the Sr. Educational Manager
      • Maintain a record of expenditures (honoraria, travel, expenses, hotel) for VIPs and speakers
      • Maintain a record of committee members’ expenses and honoraria for the Green Choice Fund.
      • Prepare speaker travel lists to ATC.
      • Enter all registration VIP and speaker codes into NetForum for all participants.
      • Proofread the Preliminary and Final Programs.
      • Coordinate and prepare the “Call for Proposals” notification and distribute to membership.
      • Email accept/rejections to Film Festival abstract submitters.
      • Email regret notifications to proposal submitters.
      • Point person to answer questions regarding the Virtual Meeting.
    • Manage the abstract process for the Annual Meeting
      • Review and update abstract and film submission guidelines
      • Prepare and send all abstract acceptance and decline notices
      • Work as a liaison to the committee to select abstracts for presentation and plot them into meeting schedule
    • Assist with annual meeting registration
      • Work collaboratively with the Sr. Manager, Education and meetings staff to manage the registration process with JSPargo (or registration vendor)
    • Multimedia Library
      • Work with ad hoc committee to review all films for the multimedia library every three years
      • Track current films in library
      • Send royalty checks annually
      • Package film festival films for the library and market accordingly
    • Assist the Sr. Manager, Education and Sr. Director, Educational Development & Testing as needed.

    Qualifications

    • Bachelor’s degree is required.
    • Minimum of three years of relevant experience; Association experience is a plus.
    • Knowledge of medical terminology is preferred.
    • Ability to work in various speaker databases and membership database.
    • Ability to work with minimal supervision, exercising independent thinking and authority to make decisions.
    • Ability to show diplomacy when interacting with people and to handle stressful situations with composure.
    • Able to work under pressure with tight deadlines.
    • Some travel will be required, approximately 10-15 days a year.
    • Good aptitude for computers, accounting and office procedures.  Detailed oriented and efficient organizational skills.

    About ACOG

    American College of Obstetricians and Gynecologists (ACOG) is a membership organization dedicated to the advancement of women’s health care through continuing medical education, practice, and research. When you join ACOG, you’re joining an organization that promotes growth, development, and flexibility. People who work at ACOG are driven to reduce barriers to contraception for all women, regardless of income, employment, or state of residence.

     

    Why ACOG?

    • Our passionate team! Our team is led by experts in reproductive and maternal-fetal medicine, patient safety, and health care policy. We strongly believe in equal access for all women to high quality, safe health care. Our obsession with reducing maternal mortality, protecting access to contraception coverage, and addressing health disparities, has led to great strides in federal and state legislation. Join our team and help us advance the ob-gyn profession and women’s health care.
    • We love to learn! As an educational organization, ACOG provides learning opportunities to members and employees alike. Our learning opportunity benefits include tuition reimbursement, onsite instructor-led trainings, leadership development programs, and participation in professional organizations.

    Our Perks:

    100% Paid Parental Leave – Breastfeeding Friendly Workplace – Work/Life Design (i.e. flexible work schedule) –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Health Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings

     

     

    ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.

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