ACOG National Office

Publications Assistant

Job ID
Regular Full-Time
Grant Funded


The American College of Obstetricians and Gynecologists (ACOG) is the premier not-for-profit organization for women’s health care.  Comprised of over 58,000 physician-members who are experts in women’s health care, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support.  With headquarters located in S.W. Washington, DC, we provide a positive, supportive work environment, excellent benefits and so much more! To learn more about our organization, please visit us at


The College is currently seeking a Publications Assistant to provide administrative and production support to the publications department with regard to daily operations per established procedures.


  • Provide administrative support to the Senior Director and senior level departmental staff. Maintain Director's and departmental files. Manage, and distribute faxes. Answer and screen telephone calls, process correspondence, prepare and weekly daily routing folder, and process incoming and outgoing mail. Procure and replenish departmental supplies, renew reference materials, maintain departmental calendar, process time sheets, convert computer files from authors and outside departments. Process check requests, maintain financial records of incoming and outgoing expenditures, code, copy invoices, update publications expense summary and reconcile project expense accounts. Coordinate meetings, reserve conference and sleeping rooms, assist with catering arrangements
  • Respond in writing to all requests for permission to borrow materials under copyright, stipulating terms and language, researching sources and copyright issues, and enforcing ACOG policy for use of borrowed materials; monitor compliance with terms, process and log revenue, and maintain log of active agreements; register publications with U.S. Copyright Office and process payments with samples; coordinate arrangements with the Copyright Clearance Center for the processing of copying requests and collection of royalties. Implement and enforce policy with regard to payment for permission use including invoicing, tracking, and processing of payment
  • Assist with preparing hyperlinks for all GJ series documents (COs, PBs, PSCs, and OCs); series list of titles; CUWHC and CR. Also prepare links for books and other projects as necessary. Prepare PDFs and check links in documents sent to LWW prior to pagination
  • Support product development efforts through special projects, competitive research, meeting support, and coordination
  • Other duties as assigned


  • Prior publications and production experience required; familiarity with proofreading, document linking, and scheduling. Knowledge of publication preparation for print and electronic publishing.
  • Excellent oral and written communication skills
  • Computer proficiency in a Macintosh desktop publishing environment required (Creative Suite—InDesign), Excel, Powerpoint, and strong word processing skills. Familiarity with internet research and web protocols.
  • Ability to work independently; detail oriented, and well organized
  • Education in Communication or English preferred; Completed certificate program in Publications preferred


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