ACOG National Office

Copyright Permissions Assistant

Job Locations US-DC
Job ID
Regular Full-Time
Grant Funded


American College of Obstetricians and Gynecologists (ACOG) is the premier not-for-profit organization for women’s health care.  Comprised of over 58,000 physician-members who are experts in women’s health care, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support.  With headquarters located in S.W. Washington, DC, we provide a positive, supportive work environment, excellent benefits and so much more! To learn more about our organization, please visit us at


The College is currently seeking a Copyright Permissons Assistant to provide administrative and production support for permissions and copyright acquisitions as well as Publications department daily operations per established procedures.


  • Respond in writing to all requests for permission to borrow materials under copyright, stipulating terms and language, researching sources and copyright issues, and enforcing ACOG policy for use of borrowed materials; monitor compliance with terms, process and log revenue, and maintain log of active agreements; register publications with U.S. Copyright Office and process payments with sample
  • Implement and enforce policy with regard to payment for permission use including invoicing, tracking, and processing of payments
  • Provide administrative support to the Senior Director and senior level departmental staff
  • Manage permission and information inquiries from; Distribute faxes and process incoming mail; Procure and replenish departmental supplies, and maintain departmental calendar. Process check requests, maintain financial records of incoming and outgoing expenditures, code and scan invoices, update publications expense summary, and reconcile project expense accounts
  • Assist with production tasks (eg, preparing hyperlinks for various series documents, books, and other projects as necessary)
  • Serve as backup in the absence of the Production Coordinator and assume other duties as assigned


  • Minimum of one year of permissions experience is required; familiarity with copyright issues, proofreading, document linking, and scheduling. Knowledge of publication preparation for print and electronic publishing
  • Bachelors degree in Education, Communication, or English preferred
  • Excellent oral and written communication skills
  • Computer proficiency in a Macintosh desktop publishing environment required (Creative Suite—InDesign), Excel, Powerpoint, and strong word processing skills. Familiarity with internet research and web protocols
  • Ability to work independently; detail oriented, and well organized

Why ACOG?  

  • Our passionate team! Our team is led by experts in reproductive and maternal-fetal medicine, patient safety, and health care policy. We strongly believe in equal access for all women to high quality, safe health care. Our obsession with reducing maternal mortality, protecting access to contraception coverage, and addressing health disparities, has led to great strides in federal and state legislation. Join our team and help us advance the ob-gyn profession and women’s health care.  
  • We love to learn! As an educational organization, ACOG provides learning opportunities to members and employees alike. Our learning opportunity benefits include tuition reimbursement, onsite instructor-led trainings, leadership development programs, and participation in professional organizations.  


Our Perks: 

100% Paid Parental Leave – Breastfeeding Friendly Workplace – Work/Life Design (i.e. flexible work schedule) –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Health Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings 


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