ACOG National Office

Administrative Coordinator

US-DC
Job ID
2017-1187
Category
Other
Type
Regular Full-Time
Grant Funded
No

Overview

The American College of Obstetricians and Gynecologists (ACOG) is the premier not-for-profit organization for women’s health care.  Comprised of over 58,000 physician-members who are experts in women’s health care, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support.  With headquarters located in S.W. Washington, DC, we provide a positive, supportive work environment, excellent benefits and so much more! To learn more about our organization, please visit us at www.acog.org.

 

The College is currently seeking a Administrative Coordinator to provide administrative support to ACOG’s Government Affairs Department and its federal, state, political action (PAC), and grassroots activities.

Responsibilities

GENERAL

  • Manage and respond to Department clerical needs, including copying, filing, document formatting and collation, proofreading and ordering of supplies
  • Maintain Department budget including annual budget preparation, implementation of new accounting/budget procedures, paying bills, staff expense vouchers and upkeep of Department expenditure database
  • Manage Department’s electronic and print subscriptions and individual user information for these items
  • Serve as Department contact/facilitator for external vendors
  • Assist staff with scheduling meetings both within ACOG and with other organizations and Congressional offices
  • Manage administrative duties for Department meetings including Government Affairs Committee, CLC, State Legislative Roundtable, task force meetings, and other meetings as assigned
  • Maintain correspondence and materials for mailing and in-house distribution
  • Serve as front-line contact for the Department; handle and redirect as appropriate incoming and outgoing calls, mail, and fax, and maintain Government Affairs Department email account including monitoring and triage for Govtrel and Stateleg emails and digital fax account
  • Represent ACOG Government Affairs Department at event booths, registration tables, and other in-person events attended by our members and other VIPs
  • Take action to solve administrative issues that arise
  • Successfully interface with other departments as needed
  • Retrieve articles or publications from the resource center or online
  • Review departmental contracts and send through approval channels
  • Maintain committee lists, prepare committee meetings
  • Work closely with other ACOG departments to ensure compliance with policies and best practices
  • Manage small and large conferences with physicians in attendance
  • Facilitate department’s equipment, IT, and supply needs
  • Provide support to Government Affairs staff as needed

FEDERAL AFFAIRS RELATED

  • Coordinate filing of federally required documents, including LD-2, LD-203, regulatory comments and nominations
  • Assist in paper and electronic mailings to Members of Congress and their staff
  • Assist with logistics of Hill briefings and legislative fly-ins

 STATE AFFAIRS RELATED

  • Manage all administrative duties for the annual State Legislative Roundtable, including planning, registration, materials production, coordination with Meetings staff   on-site staffing and support; and necessary follow-up information
  • Disseminate regular communications to ACOG Legislative Chairs
  • Support tracking state legislation and disseminating action alerts
  • Maintain state toolkits
  • Maintain all contact lists including Legislative Chairs and Lobbyists
  • Conduct other tasks as necessary

 PAC AND GRASSROOTS RELATED

  • Coordinate events and activities associated with the Ob-GynPAC Committee Meetings
  • Pay bills and maintain budget for Ob-GynPAC
  • Create and prepare Ob-GynPAC correspondence and materials for mailing
  • Handle all administrative duties for the State Legislative Advocacy and Junior Fellow Rising Star Award Programs
  • Assist with coordination of events and activities of annual Congressional Leadership Conference, as well as other Fly-Ins throughout the year
  • Assist in entering PAC Contributions when necessary

Qualifications

  • Bachelor’s degree preferred
  • 3 years of administrative experience
  • Excellent time management, organizational and interpersonal skills
  • Commitment to excellence in “customer” service
  • Attention to detail
  • Demonstrated interest in politics and advocacy (e.g. Congressional, state, electoral or grassroots activities)
  • Must be self-starter and able to maintain confidentiality on sensitive issues
  • Well versed in Microsoft office suite, including Word, Excel and PPT

All interested applicants, please submit a resume and cover letter for consideration.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed