ACOG National Office

Program Assistant

US-DC
Job ID
2017-1181
Category
Other
Type
Regular Full-Time
Grant Funded
No

Overview

The American College of Obstetricians and Gynecologists (ACOG) is the premier not-for-profit organization for women’s health care.  Comprised of over 58,000 physician-members who are experts in women’s health care, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support.  With headquarters located in S.W. Washington, DC, we provide a positive, supportive work environment, excellent benefits and so much more! To learn more about our organization, please visit us at www.acog.org.

 

The College is currently seeking a Program Assistant to support College activities related to interoperability, data collection, analysis, and clinical informatics. This includes the Women’s Health Registry Alliance, the Maternal Quality Improvement Program Registry, the prenatal record software implementation, and well woman record software development, clinical decision support tool development, and various workgroups and other new initiatives.

Responsibilities

  • Assist with preparations and activities for the Women’s Health Registry Alliance, the Maternal Quality Improvement Program Registry,  health information technology initiatives, as well as any ad hoc workgroup and task force meetings and conference calls; send out meeting notices and communications; maintain committee member rosters; coordinate hotel arrangements and transportation; reserve in-house meeting space and catering; make arrangements for any audiovisual equipment; prepare electronic agenda books; and provide on-site support for the committee and staff members. Assist with follow-up on committee, workgroup, and department actions, including: revising documents; preparing, proofreading, and finalizing correspondence; and maintaining document files.
  • Support department activities by coordinating multiple calendars, scheduling meetings and conference calls. Drafting conference call and meeting minutes. Coordinate and monitor departmental email addresses (inquiries), web conferences, online discussion groups, and listservs. Manage department website content and format updates. Develop and implement paper and online surveys using Google Docs and/or surveymonkey.com. Provide telephone coverage; respond to inquiries or refer calls as necessary; share telephone coverage with other staff as needed. 
  • Research medical literature and online resources related to department interests; retrieve articles from online databases such as PubMed; coordinate with the Resource Center; and maintain an electronic library of culled articles. Draft literature reviews and proposals for grants, cooperative agreements, and contracts including developing services and products; Develop budgets and monitor finances of grants, contracts, and projects.
  • Maintain a budget-tracking system for the department and process all income deposits, expenditures, expense reimbursements, invoices for representatives, staff members, Alliance, and work group members.
  • Provide assistance on special projects as needed.

Qualifications

  • Bachelor’s degree required;
  • Excellent written and verbal communication skills;
  • Strong organization skills and close attention to detail required;
  • Strong customer service skills including exemplary telephone manners with an ability to relate well to a variety of people.
  • Advanced computer skills including MS Office;
  • Basic knowledge of HTML and website management preferred.
  • Ability to work with unfamiliar medical or informatics terminology.
  • Ability to set priorities and follow through on tasks without supervision.
  • Able to think strategically through projects and communicate ideas effectively;
  • Ability to work with others while handling a diverse workload.
  • Must be able to work extended hours on planned meeting days (600am-1000pm);
  • May require weekend work hours and/or travel. Must be able to lift 25 pounds.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed